Job Description
We're urgently hiring a dynamic Local Administrative Assistant to join our Virginia Beach team with flexible scheduling options! This role offers hybrid work arrangements and is perfect for professionals seeking work-life balance while making a tangible impact. Coastal Administrative Solutions supports both Virginia Beach and New York operations, providing unique career growth opportunities.
Why You'll Thrive Here:
- Competitive salary with comprehensive benefits package
- Hybrid work model (3 days office, 2 remote)
- Direct path to senior administrative roles
- Cross-training across VA and NY offices
- Modern, collaborative workspace in downtown Virginia Beach
Responsibilities
- Coordinate executive calendars and manage complex scheduling across time zones
- Prepare confidential reports, presentations, and correspondence with precision
- Serve as primary liaison between Virginia Beach and New York offices
- Manage office operations, including vendor relations and inventory control
- Process expense reports and maintain financial documentation
- Lead onboarding initiatives for new administrative team members
- Implement digital workflow optimization projects
Qualifications
- 3+ years of administrative experience in fast-paced environments
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Experience coordinating multi-location operations
- Strong written and verbal communication abilities
- Ability to maintain confidentiality in sensitive matters
- Proven problem-solving and adaptability skills
- Associates degree or equivalent professional certification