Job Description
Join our dynamic team as an Immediate Hire Receptionist where your organizational skills will shine! We're seeking a polished professional to serve as the first point of contact for our thriving Baltimore office. This hybrid role combines warm client interaction with precise data management, offering a unique opportunity to make an immediate impact while developing administrative expertise. Enjoy competitive compensation, modern workspace, and rapid onboarding in a supportive environment.
Responsibilities
- Manage multi-line phone system with exceptional call handling and message routing
- Perform accurate data entry for client records, inventory, and scheduling systems
- Greet visitors, coordinate appointments, and maintain professional reception area
- Process incoming/outgoing mail, packages, and office supplies inventory
- Support administrative team with document preparation, filing, and digital record management
- Coordinate meeting logistics and conference room reservations
- Assist with basic HR functions including onboarding paperwork and benefits documentation
Qualifications
- Minimum 1 year receptionist or administrative support experience
- Proven data entry skills with 10,000+ keystrokes per minute accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and professional demeanor
- Ability to multitask in fast-paced environment with competing priorities
- High school diploma or equivalent; relevant certification preferred
- Experience with CRM systems (e.g., Salesforce, HubSpot) a plus
- Reliable transportation for flexible scheduling needs