Job Description
Join our dynamic team as an Office Assistant and hit the ground running! We're seeking a proactive professional to provide critical administrative support across our Philadelphia and Virginia operations. This immediate hire position offers an exciting opportunity to make an immediate impact in a fast-paced environment. Enjoy competitive compensation, flexible scheduling, and a supportive culture that values your contributions.
What We Offer:
- Competitive hourly rate with weekly pay
- Immediate start date
- Comprehensive training program
- Professional development opportunities
- Collaborative team environment
Responsibilities
- Manage incoming communications (phone, email, mail) and route appropriately
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with strict confidentiality
- Process expense reports and invoice reimbursements accurately
- Order and maintain office supplies inventory
- Support onboarding processes for new team members
- Prepare and distribute professional correspondence and documents
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Professional demeanor and confidentiality mindset
- Reliable transportation for potential site visits