Job Description
Exciting opportunity for a dynamic Administrative Assistant to join our Portland team immediately! Innovate Solutions Group is seeking a highly organized professional to provide critical support in a fast-paced environment. This full-time temporary role offers competitive pay and the chance to make an immediate impact while gaining valuable experience with industry leaders.
As the backbone of our operations, you'll ensure seamless office functionality while supporting executive teams and cross-departmental projects. If you thrive in collaborative settings and possess exceptional multitasking abilities, this is your chance to accelerate your career in one of America's most vibrant cities.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, supply procurement, and vendor relationship maintenance
- Coordinate meetings, events, and conference logistics including catering and technology setup
- Maintain digital and physical filing systems ensuring data accuracy and compliance
- Provide ad-hoc project support including research, data compilation, and presentation preparation
Qualifications
- Minimum 2 years of administrative support experience in professional office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple competing tasks
- Strong written and verbal communication skills with polished business etiquette
- Detail-oriented mindset with high level of accuracy in all work products
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Proactive problem-solving approach and adaptability to changing priorities
- Valid Oregon driver's license and reliable transportation for occasional errands