Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! We're seeking a highly organized professional to provide critical support across multiple departments. This immediate hire opportunity offers a flexible schedule to accommodate your lifestyle while delivering impactful work in a fast-paced municipal environment. Enjoy competitive compensation, comprehensive benefits, and the chance to serve our vibrant community. Apply today to start your rewarding career in public service!
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department heads
- Prepare, edit, and distribute official correspondence, reports, and presentations
- Handle confidential information with discretion and maintain secure filing systems
- Process invoices, expense reports, and purchase orders with financial accuracy
- Serve as primary point of contact for internal and external stakeholders
- Coordinate office operations including supply inventory and equipment maintenance
- Support special projects and events requiring administrative coordination
Qualifications
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage competing priorities in a deadline-driven environment
- Experience with municipal/government processes preferred
- Flexibility to work occasional evenings or weekends as needed