Job Description
Join Our Dynamic Team in New York!
Are you a highly organized and personable individual looking for a rewarding career in administrative support? Apex Professional Solutions is seeking a dedicated Full-Time Receptionist to join our fast-paced office in Midtown Manhattan. We pride ourselves on our collaborative culture and offer a flexible schedule to help you maintain work-life balance.
In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a professional and welcoming atmosphere at all times. If you excel at multitasking and have a passion for customer service, we want to hear from you.
Responsibilities
- Front Desk Management: Greet all visitors, clients, and vendors warmly and professionally, ensuring a positive first impression.
- Communication Hub: Answer, screen, and route incoming calls and emails efficiently, managing a multi-line phone system.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and courier services with accuracy.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meeting rooms for internal and external stakeholders.
- Office Operations: Maintain the reception area, manage office supplies inventory, and ensure the workspace is organized and clean.
- Data Entry: Assist with basic data entry tasks, filing, and maintaining accurate digital and physical records.
- Customer Relations: Act as the primary point of contact for general inquiries and resolve issues with a solutions-oriented approach.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or administrative support experience required.
- Education: High school diploma or GED required; Associate's degree or certification in business administration is a plus.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a busy environment.
- Flexibility: Willingness to work flexible hours, including some evenings or weekends if required by business needs.
- Interpersonal: Ability to interact professionally with individuals from diverse backgrounds.