Job Description
Join our dynamic team at TechHub Solutions Inc. as a Full-Time Receptionist in the heart of San Jose's thriving tech corridor. We're seeking a polished professional to serve as the first point of contact for our high-growth startup. Enjoy a flexible schedule (7am-6pm) while supporting our executive team and creating exceptional client experiences. This hybrid role combines on-site presence with remote flexibility, perfect for work-life balance. Our modern downtown office offers free parking, wellness programs, and career advancement opportunities.
Responsibilities
- Manage multi-line phone system with professional call routing and voicemail handling
- Greet and screen visitors, providing exceptional customer service and building rapport
- Coordinate executive calendars, schedule meetings, and manage conference room bookings
- Process incoming/outgoing mail, shipments, and manage office supply inventory
- Assist with new employee onboarding including badge creation and workspace setup
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Support ad-histrative projects including document preparation and report formatting
Qualifications
- 3+ years of receptionist or front-desk experience in professional environments
- Proficiency in Microsoft Office Suite and scheduling software (Calendly/Outlook)
- Exceptional verbal communication skills with clear phone etiquette
- Ability to multitask in fast-paced settings while maintaining composure
- Strong attention to detail with organizational skills for managing complex schedules
- Discretion and professionalism handling confidential information
- Flexibility to cover shifts between 7am-6pm with advance notice
- Associate degree or equivalent administrative certification preferred