Job Description
Join our dynamic team as a Full-Time Receptionist at Metro Administrative Solutions in downtown Seattle! We're seeking a detail-oriented professional to serve as the first point of contact for our clients while managing critical data entry operations. This role offers growth opportunities in a supportive environment where administrative excellence meets technological proficiency.
Our ideal candidate thrives in fast-paced settings and possesses exceptional organizational skills. You'll maintain digital records, process incoming communications, and support office workflows while embodying our commitment to client satisfaction. Enjoy competitive benefits, professional development resources, and a collaborative workplace culture.
Responsibilities
- Manage multi-line phone system and redirect calls to appropriate personnel
- Perform accurate data entry for client records, invoices, and inventory
- Greet visitors and coordinate meeting schedules across departments
- Maintain digital filing systems with strict confidentiality protocols
- Process incoming/outgoing mail and shipments
- Assist with office equipment maintenance and supply inventory
- Support HR functions onboarding documentation and benefits administration
- Generate daily/weekly reports using Excel and CRM software
Qualifications
- Minimum 2 years receptionist or administrative experience
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word)
- Proven data entry speed (8,000+ keystrokes/hour) with 99.5% accuracy
- Experience with CRM systems (Salesforce preferred)
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure environments
- High school diploma or equivalent; associate's degree preferred
- Proficient in office equipment (copiers, scanners, phone systems)