Job Description
Are you an organized, detail-oriented professional looking for a rewarding Full Time Receptionist position in the vibrant Jacksonville area? Join our dynamic team and be the first point of contact for our clients and partners. We are seeking a dedicated Office Support specialist who excels at creating a welcoming environment and managing daily administrative operations efficiently.
At Apex Administrative Services, we pride ourselves on our professional culture and commitment to excellence. As a Receptionist, you will play a crucial role in our success by ensuring smooth communication and operations.
Responsibilities
- Front Desk Management: Greet visitors warmly and direct them appropriately, ensuring a professional first impression for the organization.
- Phone Support: Answer incoming calls professionally, screen callers, and transfer to the correct department or take detailed messages.
- Administrative Tasks: Handle incoming and outgoing mail, packages, and distribute them efficiently to the relevant departments.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings for the executive team.
- Record Keeping: Maintain accurate and up-to-date filing systems, both digital and physical.
- Office Maintenance: Assist in maintaining a clean, organized, and safe office environment.
Qualifications
- Education: High school diploma or equivalent required.
- Experience: Minimum of 1-2 years of experience in a receptionist or front desk role preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Interpersonal: Strong customer service skills and the ability to interact with a diverse range of people.
- Organization: Exceptional organizational skills and the ability to multitask in a fast-paced environment.