Job Description
Are you a friendly, organized professional looking for a stable Full-Time Receptionist position in Mesa, AZ?
Apex Professional Solutions is currently seeking an enthusiastic individual to join our dynamic team. We pride ourselves on delivering top-tier customer service, and we are looking for someone who embodies that same level of professionalism. This is an Immediate Hiring opportunity for the right candidate.
In this role, you will be the face of our company, ensuring our guests feel welcome and our operations run smoothly. If you have a knack for communication and a passion for administrative excellence, we want to meet you.
Responsibilities
- Reception & Greetings: Greet all visitors, clients, and vendors warmly and professionally, directing them to the appropriate personnel.
- Phone Management: Answer and screen incoming calls with a polite and helpful demeanor; route messages and inquiries efficiently.
- Mail & Distribution: Sort and distribute incoming mail, packages, and faxes to the correct departments.
- Calendar Management: Schedule appointments and meetings using Outlook or similar scheduling tools, ensuring no conflicts.
- Administrative Support: Assist with data entry, filing, and maintaining office supplies inventory.
- Customer Service: Handle incoming inquiries via email or in person, providing accurate information and solutions.
- Office Maintenance: Maintain a clean, organized, and welcoming reception area at all times.
Qualifications
- High school diploma or GED equivalent required.
- Previous experience as a Receptionist or in a Front Desk role is preferred but not required.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
- Professional demeanor with a positive attitude and strong time management skills.