Job Description
Welcome to Horizon Administrative Services, where excellence meets efficiency. We are seeking a highly organized and welcoming Full-Time Receptionist to join our dynamic team in the heart of Austin, Texas. If you thrive in a fast-paced environment and possess a professional demeanor, we want to hear from you.
In this pivotal role, you will serve as the first point of contact for our clients and visitors, ensuring a positive and lasting first impression. We pride ourselves on offering a flexible schedule and a supportive culture that values your contributions to our success.
Responsibilities
- Greet and welcome visitors with a warm, professional demeanor, managing the front desk operations seamlessly.
- Answer and direct incoming phone calls to the appropriate department or individual with exceptional clarity and politeness.
- Manage and distribute incoming and outgoing mail, packages, and faxes efficiently to ensure timely delivery.
- Schedule and coordinate appointments, meetings, and conference room bookings using industry-standard software.
- Assist with data entry, filing, and maintaining an organized, clutter-free office environment.
- Handle basic customer inquiries and resolve issues professionally to ensure high satisfaction.
- Collaborate with the administrative team to support daily office functions and special projects.
Qualifications
- High school diploma or GED equivalent required; additional certification in office administration is a plus.
- Proven experience as a receptionist or in a similar administrative support role.
- Excellent verbal and written communication skills with a professional telephone manner.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to work independently while adhering to company policies and procedures.
- Flexibility to adapt to changing priorities and a dynamic work environment.