Job Description
Welcome to Apex Administrative Solutions, where we are dedicated to providing exceptional administrative support to our clients. We are currently seeking a detail-oriented and professional Receptionist and Data Entry Specialist to join our team in Nashville, TN. This is a full-time opportunity for a motivated individual who thrives in a fast-paced environment.
In this dual-role position, you will be the face of our company while ensuring our data management systems remain accurate and up-to-date. We offer a competitive salary, comprehensive benefits, and a collaborative work culture.
Why Join Us?
- Competitive hourly wage ($18 - $22/hr)
- Comprehensive health benefits package
- Opportunities for professional growth
- Modern office environment in the heart of Nashville
Responsibilities
- Front Desk Management: Greet visitors warmly, answer incoming calls professionally, and direct inquiries to the appropriate department.
- Data Entry: Accurately input and update customer and employee data into our CRM and databases with a high degree of speed and precision.
- Administrative Support: Manage incoming and outgoing mail, process invoices, and handle scheduling for internal meetings.
- Document Management: Organize physical and digital files, ensuring strict confidentiality and easy accessibility for team members.
- Office Maintenance: Monitor office supplies inventory and place orders as needed to maintain a smooth workflow.
- Customer Relations: Assist clients and visitors with inquiries, providing a positive first impression of Apex Administrative Solutions.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with database management software.
- Typing Speed: Minimum of 45 WPM with high accuracy for data entry tasks.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office setting.