Job Description
Are you an organized professional with a knack for data accuracy? Apex Administrative Solutions is looking for a dedicated Receptionist and Data Entry Specialist to join our growing team in Baltimore. In this pivotal role, you will serve as the first point of contact for our clients and employees, ensuring a welcoming environment while managing critical data management tasks. We offer a competitive salary, comprehensive benefits package, and a collaborative work culture.
We are seeking an individual who thrives in a fast-paced office setting and possesses exceptional attention to detail. If you are ready to advance your career in administrative services, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage the front desk operations, and direct inquiries to the appropriate department.
- Data Entry & Management: Accurately input, update, and maintain confidential data in our CRM and filing systems with high speed and precision.
- Communication: Handle incoming and outgoing calls professionally, route messages, and assist with email correspondence.
- Administrative Support: Schedule appointments, manage calendars, and assist with general office organization and supply management.
- Document Management: Scan, digitize, and file physical documents, ensuring all records are organized and easily retrievable.
- Customer Service: Provide exceptional service to clients and vendors visiting the office, addressing their needs promptly and courteously.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace; experience with data entry software is highly desirable.
- Attributes: Strong typing speed (minimum 45 WPM) and exceptional accuracy; excellent verbal and written communication skills.
- Professionalism: Demonstrated ability to maintain confidentiality and a professional appearance at all times.
- Flexibility: Ability to work independently as well as part of a team, with a positive attitude and strong problem-solving skills.