Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Raleigh, North Carolina. This is an urgent hiring opportunity for a proactive professional who excels in a fast-paced office environment. If you have a passion for streamlining operations and providing exceptional support, we want to hear from you.
In this role, you will serve as the backbone of our daily operations, managing schedules, coordinating communications, and ensuring our office runs efficiently. You will work directly with senior leadership and cross-functional teams to drive productivity and maintain a professional image.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Collaborative and modern work culture.
• Immediate start available for the right candidate.
Responsibilities
- Calendar & Meeting Management: Manage complex calendars, schedule appointments, and coordinate domestic and international travel arrangements with precision.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders; screen calls, draft correspondence, and manage email inboxes efficiently.
- Document Control: Prepare, proofread, and distribute reports, presentations, and memos; maintain organized filing systems both digitally and physically.
- Event Coordination: Assist in organizing company events, team building activities, and client meetings, ensuring all logistics are executed flawlessly.
- Office Operations: Oversee office supplies inventory, manage vendor relationships, and ensure the workspace meets safety and aesthetic standards.
- Data Management: Input and maintain accurate data in CRM systems and databases; generate weekly reports as requested.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative experience in a corporate or government setting.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is required.
- Communication: Excellent verbal and written communication skills with the ability to draft professional correspondence.
- Organization: Exceptional attention to detail and strong organizational skills with the ability to prioritize multiple tasks under tight deadlines.
- Adaptability: Ability to work independently and collaboratively in a fast-paced, dynamic environment.
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.