Job Description
Are you an organized professional seeking a stable and rewarding full-time position in New York City? Apex Administrative Services is currently hiring a dedicated Receptionist and Data Entry Specialist to join our elite front-office team.
In this dual-role position, you will serve as the face of our company, greeting clients with a warm welcome, while also managing critical data entry tasks that drive our business decisions. If you possess a sharp eye for detail and exceptional typing speed, we want to meet you.
Responsibilities
- Front Desk Operations: Manage the main reception area, answer multi-line phone systems professionally, and direct calls and visitors to the correct departments.
- High-Speed Data Entry: Input, verify, and maintain accurate data in our central database systems, ensuring a 99% accuracy rate on all records.
- Administrative Support: Handle incoming and outgoing mail, package delivery, and courier services, ensuring timely distribution across the office.
- Scheduling & Coordination: Manage the corporate calendar, schedule appointments, and coordinate meeting rooms for internal and external stakeholders.
- Document Management: Organize and maintain physical and electronic filing systems, ensuring easy retrieval of essential documents.
Qualifications
- Experience: Proven experience as a Receptionist or Administrative Assistant, with specific emphasis on data entry proficiency.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Soft Skills: Superior communication skills, professional phone etiquette, and a positive, customer-focused attitude.
- Work Ethic: Ability to multitask efficiently in a fast-paced New York City office environment.