Job Description
We are seeking a highly organized and detail-oriented Receptionist and Data Entry Specialist to join our dynamic team in Chicago, Illinois. In this pivotal role, you will serve as the first point of contact for our clients and visitors, ensuring a professional and welcoming environment. Additionally, you will be responsible for maintaining accurate digital records and performing essential data entry tasks to support our daily operations.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and advancement within a stable organization.
- Modern office environment with a collaborative culture.
- Convenient location in the heart of downtown Chicago.
Apply today to become a key member of our administrative team!
Responsibilities
- Greet and direct visitors with a professional and welcoming demeanor, managing the front desk and phone system efficiently.
- Perform high-volume data entry tasks with a high degree of accuracy, ensuring all records are up-to-date and organized.
- Manage incoming and outgoing emails, routing inquiries to the appropriate departments promptly.
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Assist in filing, scanning, and maintaining physical and digital archives.
- Handle confidential information with the highest level of discretion and integrity.
- Process invoices and expense reports as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in business administration is a plus.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proven proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, formulas) strongly preferred.
- Typing speed of 45+ WPM with exceptional attention to detail.
- Strong verbal and written communication skills.
- Ability to multitask effectively in a fast-paced, deadline-driven environment.
- Professional appearance and demeanor.