Job Description
Are you a detail-oriented professional looking for an immediate opportunity?
Horizon Office Solutions is currently seeking a highly capable Administrative Assistant to join our growing team in Kansas City, Missouri. In this pivotal role, you will provide critical support to senior management, ensuring the smooth and efficient operation of our daily business functions.
This is a full-time position offering a competitive salary, comprehensive benefits, and the chance to work in a collaborative, modern office environment. If you are ready to advance your career and make an impact immediately, we want to hear from you.
What You Will Do:
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, presentations, and documents with a focus on accuracy.
- Act as the primary point of contact for clients and visitors, managing the front desk and reception area with professionalism.
- Process invoices, handle expense reports, and assist with basic accounting tasks.
- Organize and maintain physical and digital filing systems to ensure easy retrieval of information.
- Conduct research and compile data for various projects and board meetings.
- Support team initiatives and assist in the planning of company events and activities.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, presentations, and documents with a focus on accuracy.
- Act as the primary point of contact for clients and visitors, managing the front desk and reception area with professionalism.
- Process invoices, handle expense reports, and assist with basic accounting tasks.
- Organize and maintain physical and digital filing systems to ensure easy retrieval of information.
- Conduct research and compile data for various projects and board meetings.
- Support team initiatives and assist in the planning of company events and activities.
Qualifications
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Minimum of 1-3 years of experience in administrative support or an office setting.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Proficient in using office equipment (printers, scanners, fax machines).
- Ability to maintain confidentiality and exercise professional judgment at all times.