Job Description
Join our dynamic team at Portland Business Group as a Full-Time Receptionist and be the welcoming face of our thriving downtown office. We're seeking a polished professional to manage front desk operations, ensuring seamless communication and exceptional client experiences. This role offers competitive benefits, growth opportunities, and a collaborative environment in the heart of Portland's business district. If you're passionate about hospitality and office excellence, apply today to become an integral part of our success story.
Responsibilities
- Manage multi-line phone system, screening and routing calls to appropriate departments
- Greet and assist visitors with professionalism, directing them to meetings or providing information
- Coordinate office services, including mail distribution, supply inventory, and equipment maintenance
- Handle incoming/outgoing correspondence, including mail, packages, and deliveries
- Support administrative tasks like scheduling, data entry, and document preparation
- Maintain secure visitor log and issue access badges per company protocols
- Collaborate with team members to ensure smooth office operations and event support
Qualifications
- Minimum 2 years of professional receptionist or front desk experience
- Exceptional verbal communication and interpersonal skills
- Proficiency in Microsoft Office Suite and scheduling software
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment while maintaining composure
- Professional appearance and customer service mindset
- High school diploma or equivalent; associate's degree preferred
- Knowledge of basic office equipment (copiers, scanners, phone systems)