Job Description
Are you a detail-oriented professional seeking a stable full-time opportunity? Apex Administrative Solutions is looking to hire an experienced Office Assistant to support our operations in Houston, Texas. This role is pivotal in maintaining our office efficiency and ensuring accurate data management.
We pride ourselves on a collaborative environment where your organizational skills are essential. You will have the chance to work with a diverse team, utilizing your data entry expertise to keep our records precise and up-to-date.
Responsibilities
- Execute high-volume data entry tasks with a focus on 99% accuracy and speed.
- Manage incoming and outgoing correspondence, including email, fax, and postal mail.
- Organize and maintain physical and digital filing systems for easy retrieval.
- Schedule appointments and manage executive calendars effectively.
- Assist in preparing internal reports and presentations using Microsoft Office Suite.
- Answer multi-line phone systems and direct inquiries to the appropriate departments.
- Order and maintain office supplies to ensure daily operations run smoothly.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Minimum of 2 years of experience in office administration or data entry.
- Proficient in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
- Typing speed of at least 45 words per minute.
- Strong attention to detail and problem-solving abilities.
- Ability to multitask in a fast-paced, deadline-driven environment.
- Professional communication skills, both verbal and written.