Job Description
Capital Horizon Group is seeking a highly organized and proactive Administrative Assistant to support our executive team in our bustling Washington, DC headquarters. In this pivotal role, you will serve as the face of the company, ensuring seamless operations and providing top-tier support to senior leadership. We offer a hybrid work environment, competitive benefits, and a culture that values your contribution.
We are looking for an individual who thrives in a fast-paced environment and possesses a keen eye for detail. If you are passionate about office management and want to advance your career in a dynamic setting, we encourage you to apply.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives with precision.
- Prepare and distribute correspondence, including emails, memos, reports, and presentations.
- Act as the primary point of contact for internal and external stakeholders, answering inquiries and routing messages.
- Organize and maintain physical and digital filing systems to ensure efficient information retrieval.
- Assist in the planning and execution of company events, meetings, and corporate functions.
- Process invoices, expense reports, and purchase orders with accuracy.
- Oversee office supplies inventory and manage vendor relationships.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 3 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise discretion at all times.
- Professional demeanor with a customer-service-oriented mindset.