Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in New York. In this pivotal role, you will serve as the backbone of our operations, ensuring seamless data management and efficient office administration. We offer a collaborative environment where your attention to detail will directly impact our success and growth.
Why Join Us?
- Competitive salary and comprehensive benefits package (Health, Dental, 401k).
- Opportunity for professional growth and career advancement.
- Supportive and inclusive work culture.
- Modern office setting in the heart of Manhattan.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, maintaining up-to-date digital records and databases.
- Manage incoming and outgoing correspondence, including drafting professional emails and handling mail distribution.
- Organize and maintain physical and digital filing systems to ensure easy retrieval of sensitive information.
- Assist in scheduling meetings, managing complex calendars, and coordinating travel arrangements.
- Prepare reports and presentations by compiling data from various sources and verifying its accuracy.
- Handle customer inquiries via phone and email with a professional, courteous, and timely demeanor.
- Assist the management team with ad-hoc administrative projects and special events.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certificate is a plus.
- Proven experience in data entry, administrative assistance, or a similar role (1-3 years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail and excellent organizational skills.
- Ability to work independently while adhering to strict deadlines.
- Excellent verbal and written communication skills.