Job Description
Apex Innovations is seeking a dynamic and professional Front Office Specialist to join our growing team in Seattle, Washington. As the first point of contact for our clients and visitors, you will play a crucial role in shaping our company image. We offer a competitive salary, comprehensive benefits, and a collaborative culture that values every employee.
Why You'll Love Working Here:
- Competitive salary of $18.00 - $24.00 per hour.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holiday schedule.
- Professional development and growth opportunities.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, ensuring a positive first impression of Apex Innovations.
- Communication Hub: Answer, screen, and forward incoming phone calls and emails in a timely and courteous manner.
- Administrative Support: Manage the front desk inventory, including coffee, snacks, and office supplies; coordinate maintenance requests.
- Meeting Coordination: Schedule and organize meetings, prepare conference rooms, and manage calendar appointments for leadership.
- Data Entry: Maintain accurate records of visitor logs and incoming mail; assist with general filing and document management.
- Customer Service: Address customer inquiries or direct them to the appropriate department efficiently.
Qualifications
- Experience: Minimum of 2 years of experience in a front desk, receptionist, or administrative support role.
- Education: High school diploma or GED required; associate degree or higher is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a polished phone etiquette.
- Professionalism: Strong interpersonal skills with the ability to work independently and as part of a team.
- Reliability: Punctual, organized, and able to handle multiple tasks in a fast-paced environment.