Job Description
Join our award-winning downtown Chicago firm as the face of our corporate headquarters. We're seeking a polished Executive Receptionist to manage our dynamic front desk operations while supporting executive teams in a fast-paced environment. This hybrid role blends traditional reception duties with executive administrative support, offering growth opportunities within our global organization.
Responsibilities
- Manage multi-line phone system with 50+ extensions, transferring calls and taking detailed messages
- Greet and screen visitors in a professional manner, maintaining secure access protocols
- Coordinate executive calendars, schedule meetings, and manage conference room bookings
- Process incoming/outgoing mail, manage supply inventory, and maintain office equipment
- Assist with onboarding coordination, including badge creation and workspace setup
- Support departmental projects with document preparation and data entry
- Coordinate catering and logistics for executive meetings and company events
Qualifications
- Minimum 3 years receptionist or administrative experience in corporate settings
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Professional demeanor and polished appearance
- Ability to handle sensitive information with discretion
- Experience managing multi-line phone systems and visitor management systems
- Flexibility to work occasional overtime during peak periods