Job Description
We are seeking a professional, highly organized, and welcoming Front Office Receptionist to join our dynamic team in Austin, TX. As the first point of contact for our clients and employees, you will play a pivotal role in creating a positive first impression and ensuring smooth daily operations.
At Apex Administrative Solutions, we pride ourselves on our collaborative culture and our commitment to employee growth. We offer a flexible schedule and a comprehensive benefits package for full-time staff. If you excel in a fast-paced environment and have a passion for administrative excellence, we want to hear from you.
Responsibilities
- Greet and welcome visitors and clients in a professional and courteous manner, directing them to the appropriate person or department.
- Answer, screen, and redirect incoming phone calls with a polite and helpful attitude.
- Manage the front desk area, ensuring it remains organized, clean, and fully stocked with necessary supplies.
- Handle incoming and outgoing mail and packages, including courier coordination.
- Assist with scheduling appointments, meetings, and maintaining the company calendar.
- Perform data entry tasks and maintain accurate digital and physical records.
- Support administrative staff with various projects and ad-hoc requests as needed.
Qualifications
- High school diploma or equivalent; some college coursework or a certificate in business administration is preferred.
- Proven experience as a receptionist or in a similar administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills with a focus on customer service.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work in a professional environment with a flexible schedule.
- Professional appearance and demeanor.