Job Description
Are you a highly organized professional looking for a rewarding opportunity with a flexible weekend schedule? Apex Corporate Solutions is immediately hiring a dedicated Administrative Assistant to join our dynamic team in Chicago, Illinois. We are looking for a detail-oriented individual who thrives in a fast-paced environment and can manage multiple priorities with ease.
Why Apply?
This role offers a competitive hourly rate, immediate start availability, and the perfect work-life balance of weekend-only shifts.
Responsibilities
- Manage the front desk operations, including greeting visitors and answering multi-line telephones.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Schedule and confirm appointments and meetings for senior management.
- Process incoming and outgoing mail, packages, and deliveries.
- Assist with basic bookkeeping tasks, such as expense report preparation and invoice verification.
- Prepare meeting materials and take minutes when required.
- Ensure the office environment remains clean, tidy, and professional.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Minimum of 1-2 years of experience in an administrative or reception role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong verbal and written communication skills with a professional demeanor.
- Must be available to work weekends (Saturday and Sunday) on a recurring basis.
- Excellent time management and problem-solving abilities.