Job Description
We are seeking a highly organized and personable Front Office Coordinator to join our dynamic team in the heart of San Francisco. In this role, you will be the first point of contact for our clients and visitors, ensuring a welcoming and professional environment. You will play a pivotal role in streamlining our front desk operations and supporting our administrative staff.
If you thrive in a fast-paced office setting and have a passion for providing exceptional customer service, we want to hear from you.
Responsibilities
- Manage the front desk reception area, greeting visitors, clients, and vendors with a warm and professional demeanor.
- Answer and direct incoming phone calls to the appropriate departments or individuals promptly.
- Handle incoming and outgoing mail, packages, and courier deliveries efficiently.
- Manage meeting room bookings, calendar coordination, and appointment scheduling.
- Order and maintain office supplies, ensuring the reception area is always stocked and presentable.
- Assist with general administrative tasks, such as data entry, filing, and expense reporting.
- Support the HR department with onboarding new hires and maintaining employee records.
Qualifications
- High school diploma or equivalent required; Associate’s degree or certificate in Office Administration is a plus.
- Proven work experience as a Receptionist, Front Office Coordinator, or in a similar administrative role.
- Excellent verbal and written communication skills with a focus on customer service.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and the ability to multitask in a busy environment.
- Ability to work independently with minimal supervision.
- Professional appearance and demeanor.