Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant and Data Entry Specialist to join our growing team in Sacramento. This part-time role is perfect for a motivated professional looking to make a significant impact in a dynamic corporate environment.
About the Role:
In this position, you will serve as the backbone of our daily operations, ensuring that data is managed with precision and administrative tasks are executed efficiently. You will work closely with our leadership team to maintain accurate records, support client relations, and streamline office workflows.
Why You Should Apply:
- Competitive hourly wage with performance bonuses.
- Flexible part-time schedule (20-25 hours/week).
- Remote-friendly option with a hybrid office presence in Sacramento.
- Opportunity for professional growth and skill development.
Responsibilities
- Perform high-volume data entry tasks with a focus on accuracy and speed, maintaining up-to-date digital and physical records.
- Manage incoming communications, including email inquiries, phone calls, and client correspondence, responding professionally and promptly.
- Organize and file documents, ensuring proper categorization and retrieval for easy access by department heads.
- Assist in scheduling appointments, meetings, and travel arrangements for executive staff.
- Create and format reports, spreadsheets, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).
- Monitor office supplies and inventory levels, placing orders as needed to prevent operational downtime.
- Support the onboarding process for new hires by preparing necessary documentation and orientation materials.
Qualifications
- High school diploma or equivalent required; Associate degree in Business Administration or related field preferred.
- Minimum of 2 years of experience in administrative support and data entry roles.
- Proven typing speed of 45+ WPM with a high degree of accuracy.
- Advanced proficiency in Microsoft Office Suite, specifically Excel (pivot tables, formulas) and Word.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent verbal and written communication skills.
- Reliable internet connection and computer equipment if working remotely.