Job Description
Are you a welcoming face with exceptional organizational skills? Virginia Beach Professional Solutions is seeking a dedicated and professional Receptionist to join our dynamic team. We pride ourselves on providing top-tier administrative support and customer service, and we are looking for someone who embodies our core values of integrity, professionalism, and efficiency.
Why You'll Love Working Here
As a key member of our front office team, you will play a vital role in ensuring our operations run smoothly. Enjoy a stable full-time schedule, a collaborative work environment, and the opportunity to grow within the company.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, directing them appropriately and managing the reception area to ensure a welcoming atmosphere.
- Communication: Answer, screen, and forward incoming calls professionally; take accurate messages and relay them promptly to the relevant team members.
- Administrative Support: Manage incoming and outgoing mail, prepare correspondence, and handle data entry tasks with high accuracy.
- Scheduling: Assist in scheduling appointments and managing the company calendar to optimize resource allocation.
- Vendor Relations: Interact with delivery personnel and vendors, ensuring proper documentation and security protocols are followed.
- Inventory Control: Monitor office supplies and place orders to ensure the reception area is always well-stocked.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or administrative assistant experience.
- Education: High school diploma or equivalent required; post-secondary education in business or administration is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a polite and customer-focused attitude.
- Organization: Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
- Availability: Must be available to work full-time hours, including some evenings if necessary.