Job Description
Join our dynamic team as a Flexible Schedule Receptionist at Harmony Executive Solutions! We're seeking a polished professional to create exceptional first impressions while enjoying a work-life balance with customizable hours. This hybrid role combines in-office presence with remote flexibility, perfect for students or professionals seeking adaptable schedules.
Our modern downtown Chicago office fosters a collaborative environment where your organizational skills shine. We offer competitive compensation, comprehensive training, and opportunities for growth within our expanding healthcare services firm.
Responsibilities
- Manage professional front desk operations including call routing, visitor greeting, and mail processing
- Coordinate complex meeting schedules across multiple departments using Outlook and Calendly
- Maintain digital filing systems with 99.8% accuracy for confidential client documents
- Assist with onboarding logistics including badge preparation and office tours
- Collaborate with IT and facilities teams to resolve office equipment issues
- Support event coordination for quarterly client appreciation gatherings
- Handle vendor inquiries and supply inventory management
Qualifications
- Minimum 2 years receptionist or administrative experience in professional settings
- Proficiency in Microsoft Office Suite and scheduling platforms
- Exceptional verbal/written communication with polished telephone etiquette
- Ability to multitask 8+ concurrent tasks with calm demeanor
- Associates degree or equivalent certification preferred
- Experience with healthcare compliance protocols (HIPAA familiarity)
- Proven problem-solving skills with conflict resolution experience
- Availability for flexible shifts including evenings/weekends