Job Description
Join our dynamic team as a Full-Time Office Assistant with flexible scheduling options! We're seeking a highly organized professional to support our Jacksonville operations. Enjoy competitive compensation, comprehensive benefits, and a supportive work environment that values work-life balance. Perfect for candidates seeking predictable hours with adaptability for early/late shifts.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person visitors
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and basic payroll documentation
- Order office supplies and manage inventory control
- Support team with administrative tasks including document preparation and data entry
- Collaborate with department heads on operational improvements
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and time management abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Flexibility to work between 8 AM - 6 PM based on business needs
- Valid Florida driver's license (for occasional errands)