Job Description
Are you detail-oriented and thrive in a fast-paced environment? We are seeking a dedicated Office Assistant to join our San Francisco team for a critical Night Shift role. You will be responsible for managing high-volume data entry tasks, maintaining accurate records, and ensuring seamless office operations during our peak hours.
As a key member of our administrative team, you will play a vital role in supporting our business objectives by providing exceptional organizational support and ensuring data integrity.
Responsibilities
- Accurate Data Entry: Input, update, and maintain customer and company information in databases and spreadsheets with 100% accuracy.
- File Management: Organize and archive both physical and digital files to ensure easy retrieval and compliance with company standards.
- Communication Support: Handle incoming calls, emails, and inquiries during the night shift, routing them to the appropriate departments.
- Report Generation: Compile data and generate daily, weekly, or monthly reports for management review.
- Inventory Control: Assist with tracking office supplies and equipment to ensure minimal downtime.
- General Office Support: Perform light clerical duties, including scanning, faxing, and data verification.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Proven experience in data entry, office administration, or a related field.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook), with advanced Excel skills a plus.
- Attention to Detail: Exceptional ability to spot errors and ensure data precision.
- Availability: Must be available to work rotating night shifts (e.g., 10:00 PM - 6:00 AM).
- Reliability: Strong work ethic and the ability to work independently with minimal supervision.