Job Description
Are you a highly organized professional seeking a role that prioritizes your work-life balance? Apex Operations Group is looking for a dedicated Administrative Assistant to join our dynamic team in Washington. We specialize in providing top-tier support to a diverse portfolio of clients and are committed to offering a flexible schedule that adapts to your lifestyle needs.
In this part-time position, you will have the unique opportunity to manage your own schedule while contributing to the efficiency of our operations. Whether you are a student, a parent, or simply looking for a schedule that fits your lifestyle, we welcome you to apply. We value autonomy, professionalism, and the ability to hit the ground running.
Why Join Us?
- Work from the comfort of your home or our office.
- Set your own hours within our part-time framework.
- Competitive hourly rate and professional development opportunities.
Responsibilities
- Schedule Management: Coordinate complex calendars, manage appointments, and send reminders to ensure all stakeholders are informed.
- Communication: Draft, proofread, and distribute professional emails and internal memos on behalf of management.
- Data Entry: Maintain accurate digital and physical records, updating databases and filing systems with precision.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights, hotels, and ground transportation.
- Project Support: Assist in the preparation of reports, presentations, and meeting materials using MS Office and Google Workspace.
- Vendor Management: Handle correspondence with vendors, order office supplies, and manage inventory levels.
- Client Relations: Act as the first point of contact for incoming inquiries, ensuring a professional and welcoming experience.
Qualifications
- Education: High school diploma or GED required; Associate's degree or certification in Office Administration is a plus.
- Experience: Minimum of 2 years of experience in an administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Exceptional written and verbal communication skills with a focus on grammar and tone.
- Time Management: Strong ability to multitask, prioritize deadlines, and work independently with minimal supervision.
- Organization: Keen attention to detail and a systematic approach to problem-solving.
- Reliability: Must be punctual and able to adhere to agreed-upon flexible hours.