Job Description
Join Urban Solutions Group as a Flexible Schedule Administrative Assistant and launch your career in a dynamic, supportive environment! We're seeking motivated individuals with no prior experience to provide essential administrative support while enjoying a work-life balance through our flexible scheduling options. This role is perfect for students, career changers, or anyone seeking a part-time opportunity with growth potential.
As an integral part of our team, you'll gain hands-on experience in office operations, client communication, and project coordinationâall while receiving comprehensive training and mentorship. Our collaborative culture values initiative, reliability, and a positive attitude, making this an ideal stepping stone for long-term career development in administrative or executive support roles.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications (phone, email, in-person) with professionalism and accuracy
- Maintain digital and physical filing systems for confidential documents
- Assist with data entry, report generation, and basic bookkeeping tasks
- Support team members with travel arrangements, expense reports, and office supply management
- Prepare and distribute correspondence, presentations, and meeting materials
- Coordinate office events and ensure smooth daily operations
Qualifications
- No prior experience requiredâcomprehensive training provided
- High school diploma or equivalent (college students welcome)
- Proficient with Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities and attention to detail
- Ability to multitask in a fast-paced environment
- Reliable transportation to our downtown LA office
- Positive attitude and willingness to learn new skills