Job Description
Join our dynamic team at Apex Global Solutions as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to support our New York office with adaptable hours (Monday-Friday, 25-30 hours/week). Enjoy a collaborative environment where your administrative expertise directly impacts our success. This hybrid role offers competitive compensation, comprehensive benefits package, and the perfect work-life balance you've been seeking. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our innovative team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Handle confidential information with discretion and maintain digital filing systems
- Coordinate travel arrangements, expense reports, and office supply inventory
- Serve as primary point of contact for internal/external communications
- Support special projects including data compilation and presentation preparation
- Assist with onboarding processes and new employee orientation tasks
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Experience with calendar management and scheduling tools
- High attention to detail and confidentiality standards
- Flexibility to adapt to changing priorities and deadlines