Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance! Premier Administrative Solutions is seeking a highly motivated professional to provide essential support in our Portland office. This immediate hire opportunity offers competitive compensation, hybrid work options, and the flexibility to adapt your schedule around personal commitments. You'll be the backbone of our operations, ensuring seamless workflows while maintaining a professional and efficient workplace environment. If you're organized, tech-savvy, and thrive in autonomous settings, this role is your next career leap!
Responsibilities
- Manage executive calendars, scheduling appointments and coordinating meetings across multiple time zones
- Handle incoming communications, including emails, phone calls, and correspondence with professionalism
- Prepare, edit, and distribute documents, reports, and presentations using Microsoft Office Suite
- Maintain organized digital filing systems and ensure data integrity across platforms
- Assist with onboarding processes, including new hire paperwork and training coordination
- Support budget tracking, expense reports, and invoice processing with meticulous attention to detail
- Coordinate travel arrangements and logistics for executive team members
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities with professional demeanor
- Experience with scheduling tools (Calendly, Doodle) and calendar management systems
- Ability to work independently with minimal supervision while maintaining team collaboration
- Flexibility to adapt schedule for peak business hours and occasional after-hours events