Job Description
Join our dynamic team at GlobalTech Solutions Inc. as a Flexible Office Assistant! We're seeking a highly organized professional to support our San Jose headquarters with adaptable scheduling options. Enjoy competitive benefits, career growth opportunities, and a collaborative environment in the heart of Silicon Valley. If you excel in multitasking and thrive in flexible work arrangements, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with internal/external stakeholders
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Maintain digital and physical filing systems for accurate document management
- Assist with onboarding processes including new hire orientation and equipment setup
- Process invoices, expense reports, and financial documentation with precision
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support event planning and meeting preparation for company functions
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to adapt to flexible scheduling and changing priorities
- Experience with office management software (e.g., Asana, Trello, Salesforce)
- Valid California driver's license (occasional local travel required)
- Associate's degree or equivalent professional certification preferred