Job Description
Join our dynamic team at Premier Business Solutions as a Full-Time Administrative Assistant with an exceptional flexible schedule! We're seeking a highly organized professional to support our operations in the heart of New York City. Enjoy a 9:30 AM - 5:30 PM schedule with remote work options on Tuesdays and Thursdays, allowing you to achieve work-life balance while thriving in a collaborative environment.
As a cornerstone of our administrative team, you'll be instrumental in maintaining office efficiency and supporting executive staff. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in a forward-thinking company culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics across multiple time zones
- Prepare and edit confidential documents, presentations, and reports using advanced Microsoft Office Suite
- Handle incoming communications via phone, email, and virtual platforms with exceptional professionalism
- Coordinate travel arrangements, expense reports, and vendor relationships with meticulous attention to detail
- Implement and maintain efficient digital filing systems for critical business documents
- Support onboarding processes for new hires and coordinate departmental training sessions
- Act as primary liaison between departments to ensure seamless information flow
Qualifications
- Minimum 3 years of administrative support experience in a corporate or fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with polished business etiquette
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proven problem-solving skills with attention to detail and accuracy
- Associate degree or equivalent professional certification preferred