Job Description
Join Pinnacle Solutions Inc. as a Flexible Schedule Administrative Assistant and transform your work-life balance! We're seeking a highly organized professional to support our dynamic Seattle team with adaptable scheduling options. Enjoy the freedom to manage your hours while delivering exceptional administrative support. This role offers hybrid work arrangements with core hours in-office, allowing you to structure your day around peak productivity. Ideal candidates thrive in fast-paced environments and excel at maintaining seamless office operations.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Oversee travel arrangements, expense reports, and vendor communications
- Prepare confidential documents, presentations, and reports using MS Office Suite
- Lead onboarding processes and maintain digital filing systems
- Act as primary point of contact for internal and external stakeholders
- Coordinate cross-departmental projects and meeting logistics
- Implement process improvements for administrative workflows
Qualifications
- Minimum 3 years of administrative support experience in corporate settings
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional time management with proven ability to prioritize competing tasks
- Strong written and verbal communication skills with attention to detail
- Experience with calendar management across multiple executives
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving with minimal supervision
- Flexibility to adapt to changing priorities and deadlines