Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in the heart of New York City. We're seeking a highly organized professional to support our executive operations with adaptable hours that accommodate your lifestyle. This role offers remote flexibility with occasional on-site collaboration at our prestigious Manhattan headquarters. If you thrive in collaborative environments and excel at multitasking, this opportunity is designed to elevate your career while respecting your personal commitments.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across time zones
- Prepare, edit, and distribute confidential correspondence and professional documents
- Oversee digital filing systems and maintain accurate organizational records
- Serve as primary liaison for internal and external communications
- Assist with travel arrangements, expense reports, and procurement processes
- Coordinate virtual team meetings and manage digital collaboration platforms
- Support special projects with research, data compilation, and presentation preparation
Qualifications
- 3+ years of administrative experience in fast-paced corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and manage competing deadlines
- High level of discretion and confidentiality handling sensitive information
- Experience with virtual collaboration tools (Zoom, Slack, Teams)
- Associate's degree or equivalent professional certification preferred