Job Description
Join our dynamic team at MetroCorp Solutions as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in the heart of Manhattan. We're seeking a highly organized professional to provide seamless administrative support while accommodating your scheduling needs. This role offers remote flexibility with occasional on-site collaboration in our Times Square office. You'll be integral to our operations, ensuring our executives and teams operate at peak efficiency. We provide comprehensive training, competitive benefits, and a supportive environment where your contributions are valued. If you thrive in adaptable settings and excel at multitasking, this opportunity is tailored for you.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meetings across multiple time zones
- Handle confidential correspondence, including drafting emails, memos, and official documents
- Oversee office operations, including supply inventory management and vendor coordination
- Process expense reports, invoices, and financial documentation with precision
- Act as primary point of contact for internal and external stakeholders
- Assist in onboarding processes and new hire documentation
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management skills with proven ability to prioritize tasks
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Google Calendar)
- High level of discretion and professionalism when handling confidential information
- Ability to work independently with minimal supervision
- Flexibility to adjust hours based on team needs (core hours 10 AM - 3 PM)