Job Description
Join MetroExec Partners as a Flexible Schedule Administrative Assistant and experience the perfect blend of professional growth and work-life balance. We're seeking a highly organized individual to support our dynamic Manhattan office with adaptable scheduling options. This role offers the opportunity to contribute to high-impact projects while maintaining control over your work hours. Our collaborative environment values innovation and recognizes your unique contributions. Enjoy competitive compensation, comprehensive benefits, and a supportive culture that prioritizes employee well-being. Apply today to transform your administrative career with flexibility at its core.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements with adaptable hours
- Prepare and distribute confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor management, and facility maintenance
- Act as primary point of contact for internal stakeholders and external clients with exceptional communication skills
- Coordinate virtual and in-person meetings, including agenda preparation and minute-taking
- Maintain digital filing systems with strict attention to data security and compliance standards
- Support special projects and department initiatives with proactive problem-solving
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize tasks in flexible work settings
- Strong written and verbal communication abilities with professional demeanor
- Proven experience with calendar management and scheduling tools
- Ability to work independently with minimal supervision while maintaining high productivity
- Associates degree or equivalent administrative certification preferred
- Experience with CRM systems (e.g., Salesforce, HubSpot) a plus