Job Description
Join our dynamic team at Pacific Horizon Partners as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to support our Los Angeles office with adaptable hours that work around your life. This is a unique opportunity to excel in a hybrid role offering both remote and in-office flexibility while making significant impact in a collaborative environment. Enjoy competitive compensation, comprehensive benefits package, and a culture that values work-life balance.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, document preparation, and data entry with precision
- Oversee office operations including inventory management, supply ordering, and vendor coordination
- Support HR functions onboarding processes and employee records maintenance
- Assist with expense reports, billing reconciliation, and basic bookkeeping tasks
- Provide exceptional customer service via phone, email, and in-person interactions
- Coordinate travel arrangements and prepare comprehensive itineraries
- Implement digital filing systems and ensure document security compliance
Qualifications
- Minimum 3 years administrative experience with proven multitasking abilities
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities
- Experience with scheduling software (Calendly, Doodle) or CRM systems
- Ability to work independently with minimal supervision
- Professional demeanor with discretion handling sensitive information
- Associate's degree or equivalent administrative certification preferred