Job Description
Join our dynamic team at Pacific Northwest Solutions as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to provide critical support in a hybrid work environment. This role offers unparalleled schedule flexibility (20-30 hours/week) while maintaining a competitive salary and comprehensive benefits package. You'll be the backbone of our operations, ensuring seamless office functionality and executive support in our vibrant downtown Seattle location.
We value work-life balance and offer a collaborative culture where your contributions directly impact our success. If you thrive in adaptable environments and excel at multitasking, this is your opportunity to shine in one of America's most livable cities.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle confidential correspondence, document preparation, and data management
- Oversee office inventory, supply procurement, and vendor relationships
- Process expense reports, invoices, and financial documentation
- Provide exceptional customer service via phone, email, and in-person interactions
- Coordinate cross-departmental projects and maintain digital filing systems
- Support onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in administrative support or executive assistance role
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with attention to detail
- Proven ability to prioritize tasks in fast-paced environments
- Strong written and verbal communication skills
- Experience with scheduling software (Calendly, Doodle) preferred
- Ability to work independently with minimal supervision