Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in the heart of NYC. We're seeking a highly organized professional to provide crucial support while accommodating your schedule preferences. This role offers remote flexibility with occasional in-office collaboration at our Manhattan headquarters. You'll be the backbone of our operations, ensuring seamless communication and efficient workflows across departments. If you thrive in a supportive environment that values autonomy and professional growth, this opportunity is tailor-made for you.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics across multiple stakeholders
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process invoices, expense reports, and financial transactions with precision
- Coordinate virtual meetings and provide technical support for digital platforms
- Act as primary point of contact for internal and external communications
- Maintain digital and physical filing systems with meticulous attention to detail
- Support special projects including data analysis and presentation preparation
Qualifications
- Minimum 2 years of administrative or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in a fast-paced environment
- Experience with virtual collaboration tools (Zoom, Slack, Teams)
- High level of discretion and confidentiality handling sensitive information
- Associate degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision