Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance! We're seeking a highly organized professional to support our New York operations with immediate availability. This role offers hybrid work options with core hours in-office, allowing you to structure your schedule around personal commitments. You'll be the backbone of our office, ensuring seamless operations while growing your career in a supportive environment. Apply today to start your new role within 48 hours!
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential information with discretion and maintain accurate filing systems
- Process invoices, expenses, and financial documentation with precision
- Serve as primary point of contact for internal and external communications
- Coordinate travel arrangements and logistics for executive team
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Support onboarding processes and new employee orientation
- Implement office organization systems to enhance team productivity
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks and adapt to changing priorities
- Discretion when handling confidential information
- Associate's degree or equivalent professional certification preferred
- Experience with scheduling tools like Calendly or Outlook Calendar