Job Description
Join our dynamic team as a Flexible Receptionist at Tampa Bay Executive Suites! We're seeking a polished professional to manage our front desk operations with exceptional customer service. Enjoy part-time flexibility (20-25 hours/week) in our modern downtown Tampa office. This role is perfect for candidates seeking work-life balance while delivering outstanding experiences to clients, executives, and partners. You'll be the first point of contact, representing our premium business environment with warmth and efficiency.
Our ideal candidate thrives in fast-paced settings, embraces adaptable scheduling, and takes pride in creating seamless office operations. If you're a detail-oriented people person ready to elevate our client experience, we encourage you to apply!
Responsibilities
- Manage professional front desk operations: greeting visitors, directing calls, and handling mail/packages
- Coordinate meeting room bookings and maintain conference room schedules
- Support office administration: ordering supplies, managing inventory, and processing invoices
- Assist with executive calendar management and appointment scheduling
- Maintain a pristine, welcoming reception area environment
- Collaborate with building management on facility maintenance requests
- Handle confidential information with discretion and professionalism
Qualifications
- Minimum 2 years of receptionist/front desk experience in a professional setting
- Exceptional communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational abilities with attention to detail
- Ability to manage multiple tasks in a fast-paced environment
- Flexibility to work evenings/weekends as needed (average 20-25 hours/week)
- High school diploma or equivalent; associate's degree preferred
- Experience with office management software (e.g., OfficeRnD, Acuity Scheduling)