Job Description
Join our dynamic Indianapolis team as a Flexible Receptionist and become the welcoming face of our thriving professional services firm! We're seeking a polished and adaptable professional to manage front desk operations with exceptional customer service. Enjoy a non-traditional schedule with weekday and weekend options, allowing you to achieve work-life balance while making a meaningful impact. Ideal for students, parents, or career changers seeking flexibility without sacrificing professional growth.
Our modern downtown office offers a collaborative environment where your organizational skills and warm personality will shine. You'll be instrumental in maintaining our professional reputation while supporting diverse administrative tasks. This part-time position offers competitive pay, comprehensive training, and opportunities for advancement within our growing organization.
Responsibilities
- Greet visitors, clients, and staff with professionalism and warmth while managing the reception area
- Handle multi-line phone system, screen calls, and route inquiries to appropriate personnel
- Manage appointment scheduling and calendar coordination using digital tools
- Perform light clerical duties including data entry, filing, and document management
- Maintain office supplies inventory and coordinate vendor relationships
- Support mail processing, shipping/receiving, and package management
- Assist with event coordination and meeting room preparations
- Uphold company standards for security protocols and visitor access control
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years of receptionist or customer service experience
- Exceptional verbal communication and interpersonal skills
- Proficiency in Microsoft Office Suite and scheduling software
- Ability to multitask and prioritize in a fast-paced environment
- Professional appearance and polished phone etiquette
- Flexibility to work varied shifts including mornings, evenings, and weekends
- Strong attention to detail and organizational abilities