Job Description
Join our dynamic team as a Flexible Schedule Office Assistant in the heart of Washington DC! We're seeking a detail-oriented professional to support our fast-paced operations with exceptional organizational skills. This immediate hire position offers remote-friendly options and competitive benefits including health insurance and professional development opportunities. Perfect for candidates seeking work-life balance without compromising career growth.
At Capital Administrative Solutions, we value initiative, adaptability, and a proactive approach to problem-solving. You'll be the backbone of our office environment, ensuring seamless daily operations while supporting diverse departments. If you thrive in collaborative settings and possess a passion for efficiency, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple departments
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Organize and maintain digital filing systems with strict attention to confidentiality
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support travel arrangements and expense report processing for team members
- Coordinate office supplies inventory and procurement as needed
- Collaborate with IT department to troubleshoot basic office equipment issues
Qualifications
- Minimum 2 years of office administration or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven ability to maintain confidentiality in sensitive environments
- Experience with calendar management and scheduling software
- Flexibility to work occasional evenings or weekends during peak periods
- Associate's degree or relevant certification preferred