Job Description
Join our dynamic team in Washington DC as a full-time Office Assistant with flexible scheduling options! Capital Administrative Solutions is seeking a detail-oriented professional to support our busy office environment. This unique role offers adaptable hours while maintaining core business hours, perfect for work-life balance. You'll be the backbone of our operations, ensuring seamless administrative workflows and exceptional support to our executive team and staff.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate complex schedules and calendar management for executive team members
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Handle incoming communications professionally and triage inquiries appropriately
- Support meeting coordination, logistics, and event planning for office functions
- Maintain accurate filing systems (both digital and physical) with strict confidentiality
- Assist with onboarding processes and new hire orientation coordination
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adjust schedule based on operational needs (core hours 10am-4pm)