Job Description
Join our dynamic team as a Flexible Administrative Assistant and enjoy a work-life balance that empowers you to thrive! At Apex Administrative Services, we value your expertise and recognize your need for flexibility. This full-time, immediate hire opportunity offers hybrid work arrangements in the heart of New York City. You'll be the backbone of our operations, ensuring seamless administrative workflows while enjoying a schedule that adapts to your personal commitments. If you're a proactive professional seeking a supportive environment where your contributions matter, apply today!
Responsibilities
- Manage executive calendars and coordinate high-level meetings across multiple time zones
- Prepare confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office operations, including supply inventory, vendor relations, and facility management
- Serve as primary point of contact for internal and external communications
- Streamline administrative processes using Microsoft Office Suite and automation tools
- Coordinate travel arrangements and expense reports for department leadership
- Support onboarding initiatives and maintain digital filing systems
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven experience with calendar management across multiple stakeholders
- Strong written and verbal communication skills
- Flexibility to work core hours (10am-3pm) with adjustable start/end times